Owl Train is one platform with three portals — your office, your staff, your families — sharing one live state. Here is what it does, program by program, form by form, nickel by nickel.
After-school care, field trips, athletics, classes, lunch programs, the school store, fees, fundraisers, memberships — each runs on a purpose-built engine, and every one can be renamed or extended with your own custom types.
Assign emergency cards, media releases, and handbook acknowledgments to every family — then watch one board turn amber to green. Reminders go only to the families holding things up.
After-care check-in and check-out stamp the clock and bill drop-ins to the family ledger instantly — no invoices to chase in June. Practices get headcounts, trips get bus lists, and attendance reports span every program.
A needs-attention board surfaces under-enrolled activities sorted emptiest-first, with announce, feature, flyer, and copy-link actions on each row. The adoption funnel shows joined, invited, and never-invited families with one-tap nudges.
Every dollar lives in an integer-cent ledger. Refunds respect your policy, payouts settle directly to your account next business day, and reporting separates program revenue from fees so your treasurer signs off without a calculator.
Five access levels from owner to viewer, coordinators scoped to their own programs, and an append-only audit trail under everything. Rename activity types, define your grade bands, even choose what your community calls a permission slip.
Set up in an afternoon, publish on approval. The whole product, every school, from day one.
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